How to 10x Your Productivity and Project Management with Notion

Photo by Rubaitul Azad on Unsplash

If you’re looking to maximize your productivity, mastering Notion’s formula and database features can help you unlock powerful efficiencies. Notion isn’t just a workspace — it’s a customizable system that adapts to your specific workflow. I started using Notion to manage multiple projects, and soon realized how formulas could automate processes, help me prioritize tasks, and keep everything organized in real time. In this guide, I’ll show you the exact formulas and setups that transformed my project management — and hopefully, they can do the same for you!

1. Create a Dynamic Task Management Dashboard

Imagine a dashboard where you can see, at a glance, what’s overdue, due today, or coming up soon. With a bit of database setup and formulas, you can turn Notion into an interactive project management powerhouse.

Setting Up the Dashboard

• Create Task Properties: In your “Tasks” database, add properties for “Due Date,” “Status,” and “Priority.”
• Add a Formula for Due Status: Create a formula property named “Due Status” to show if a task is overdue, due today, or upcoming based on the “Due Date.”
• Example Formula:

if(dateBetween(now(), prop(“Due…